Privacy Policy

1. Data controller

The data controller is Hotelsquare.net, owner of the Hotelsquare online platform, dedicated to connecting tourism operators and accommodation facilities.

Contact email: info@hotelsquare.net

2. Type of data collected

Through the hotelsquare.net website, the following personal data provided voluntarily by the user may be collected via contact forms, information requests or registration requests:

first and last name of the contact person;
name of the accommodation facility or company;
email address;
telephone number, if applicable;
type of activity or establishment;
location or area of operation;
content of the message or request.

The data is provided directly by the user on a voluntary basis.

3. Purpose of processing

The personal data collected is processed for the following purposes:

to respond to requests sent via the forms on the website;
to provide information on the services offered by Hotelsquare;
to manage requests for contact, membership or registration on the platform;
to evaluate possible collaborations or professional relationships with accommodation facilities and tourism operators;
to manage any communications related to the use of the platform.

The data is not used for marketing or profiling purposes without specific consent, where required.

4. Legal basis for processing

Data processing is based, depending on the case:

on the consent of the data subject, where required;
on the need to respond to a user request;
on the adoption of pre-contractual measures requested by the data subject.

The voluntary submission of data via the forms on the website entails the processing of data within the limits necessary to follow up on the request.

5. Methods of processing

Personal data is processed using IT and telematic methods, in accordance with the principles of lawfulness, fairness, transparency and minimisation.

Appropriate security measures are taken to protect data from unauthorised access, loss, alteration or misuse.

6. Data retention

Personal data is retained for the time strictly necessary to manage the user’s request and, in any case, for no longer than 12 months from the last contact, except for:

legal obligations;

administrative or tax requirements;
any continuation of a professional or contractual relationship.

7. Data communication

Personal data is not disclosed or sold.

They may be processed, on behalf of the Data Controller, by third parties who provide technical and organisational services necessary for the functioning of the website and the management of communications, such as:

hosting services;
email providers;
contact form management tools;
any technical support providers.

Where necessary, these parties operate as data processors.

8. Transfer of data abroad

Where possible, data is processed within the European Union.

If the use of specific technical services involves the transfer of data to countries outside the EU, such transfer will take place in compliance with applicable legislation and the appropriate safeguards provided for.

9. Rights of the data subject

The user may exercise the rights provided for by applicable legislation on the protection of personal data at any time, including:

the right to access their data;
the right to rectification;
the right to erasure;
the right to restriction of processing;
the right to object;
the right to withdraw consent, where given.
To exercise these rights, you can send a request to: info@hotelsquare.net.

You also have the right to lodge a complaint with the Data Protection Authority.

10. Cookie Policy

The hotelsquare.net website uses technical cookies necessary for its proper functioning.

Any analytical, third-party or profiling cookies will only be used in the cases and in the manner provided for by applicable legislation.

For more details, please refer to the dedicated Cookie Policy.

11. Updates to this policy

This policy may be subject to changes or updates.

Any significant changes will be published on this page.